These are the next major activities planned around OCS - as laid out by external advisor GCON4 as of February 2015.

OCS timeline.jpg
The main phases we expect for the implementation are the following:
  • Late March/early April 2015: final building and extensive testing as part of Integrated Systems Testing (IST), User Acceptance Testing (UAT) and End User Training (EUT)
  • July 2015: Start time registration for all staff in OCS
  • July/august 2015: Training of all users in various training sessions (repeated at various times so all can participate)
  • August 2015: Live with Book keeping in Nairobi & Addis - including travel module
  • September/October 2015: Live for selected modules other Country and regional offices
  • Q4 2015 ; first evaluations and continuous fine tuning of existing functionality
  • 2016: big formal evaluation and expanding functionality with the roll out of more modules (budgeting, project management etc.)

Since a number of testing and training sessions are planned from April through June, you can download this IST and UAT resource plan for further clarity. It contains all information pertaining to: activity planning for the IST and UAT (wrongly mentioned as EUT in the file).

See the Go Live Plan below (or access it directly here):


Download the activity plan for all testing and training activities.

Please mind that this implementation timeline is very much dynamic and therefore susceptible to evolve (a lot and frequently)... We will try and keep this up to date at all times. In addition to the file above, find a full overview of these events on the following calendar:

(This calendar is available online directly at:
https://www.google.com/calendar/embed?src=rsgp71lg3uguen6nn3gr33thl4%40group.calendar.google.com&ctz=Africa/Addis_Ababa)

Meetings and general coordination of OCS

Steering committee meetings (linked pages only accessible to steering committee members).
  • 15 April 2015
  • 31 March 2015 (presenting comms activities around OCS)
  • 13 March 2015
  • 18 February 2015 (resuming ongoing steering committee meetings)
  • 08 February 2015 (special meeting when consultants from GCON4 were introduced)
  • 21 October 2014
  • 06 October 2014 (when the decision was taken to postpone the roll out to 2015)
  • 17 September 2014
  • 13 August 2014
  • 16 July 2014 - first steering committee meeting

Other meetings:
  • 17 February 2015: ILRI Addis Ababa planning and key business user involvement discussion (B. Tassew, I. Kihara, G. Amare, B. Befirdu, H. Fekadu, W. Dejene, T. Gashaw, E. Le Borgne).