Recent Changes

Friday, April 7

  1. 5:59 am

Tuesday, November 17

  1. page space.menu edited ... OCS - the process Who is the OCS team? ... / timeline (GO LIVE PLAN) OCS Steering Commi…
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    OCS - the process
    Who is the OCS team?
    ...
    / timeline (GO LIVE PLAN)
    OCS Steering Committee pages
    You and OCS:
    (view changes)
    11:51 pm

Friday, October 16

  1. page Contact us edited We would appreciate if you can primarily check the Frequently Asked Questions to see if you questio…
    We would appreciate if you can primarily check the Frequently Asked Questions to see if you question/issue is addressed there.
    ...
    email to 'AskILRIOCS@cgiar.org''ServiceDesk@cgiar.org' so we
    On the positive side, since OCS is not rolled out yet, your query is probably not a matter of life and death ;) But we will do our best to come back to you shortly...
    If neither of the above brings any result after a few days, you may contact Isaac Kihara but we don't encourage you to do that since he is extremely busy on all aspects of OCS work and we would appreciate if you respected his agenda too :)
    (view changes)
    1:17 am
  2. page Frequently Asked Questions edited Frequently Asked Questions about OCS ... it to: askILRIOCS@cgiar.org ServiceDesk@cgiar.org (or…
    Frequently Asked Questions about OCS
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    it to: askILRIOCS@cgiar.orgServiceDesk@cgiar.org (or askILRIOCS@cgiar.org) and we
    These are questions that have indeed been frequently asked by users of Agresso, rather than questions we would like to be asked about. We intend to update this page regularly based on the questions that we are receiving from all of you - so this is work in progress, hence the blanks that remain.
    You can find the questions ordered thematically and can quickly jump to any question using the table of contents on the right hand side of your screen.
    (view changes)
    1:07 am
  3. page home edited Welcome to the OCS Wiki! OCS is live at ILRI The 'One Corporate System' project is an initia…

    Welcome to the OCS Wiki!
    OCS is live at ILRI
    The 'One Corporate System' project is an initiative of nine CGIAR Centres to implement the same business system for managing various administrative processes including human resources and payroll, time registration, planning and budgeting etc.
    OCS will bewas launched in SeptemberSeptember-October 2015 at ILRI, following general training on timesheet writing.ILRI.
    This wiki(wiki) website is the
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    know about OCS:OCS at ILRI: What it
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    open days were organizedare planned again on 13 August29 October (in Addis) and 21 August30 October (in Nairobi)
    Find out what OCS is
    Discover the OCS modules
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    Find out what the next planned OCS activities are
    !!! Find answers to your questions !!!
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    suggestions to ServiceDesk@cgiar.org or AskILRIOCS@cgiar.org, though
    (view changes)
    1:06 am

Wednesday, October 14

  1. page OCSmodule_Research_Management edited ... 8. When do I contact the “PMO” to enter my CN in the system? Immediately you start working on…
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    8. When do I contact the “PMO” to enter my CN in the system?
    Immediately you start working on the CN and have the required details e.g. budget amount, duration, period from, period to, submission deadline, etc. The CN will be created in the system with the status ‘under development’.
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    donor has rejected?
    Once
    rejected?Once a concept
    10.Will I be able to search for other people’s ideas on the system? If yes how does the system protect the ideas from the risk of others “stealing” them? Will there be controls in place?
    Yes, through the key business users (KBU), you can request for the ideas that have been created/archived in the system. As regards inbuilt access controls, this is an area that is still under development to ensure that the idea owner will be notified when one needs to use their idea(s).
    ...
    14.Will I be able to see the list of people that the call for proposals goes out to?
    This depends on your user rights. Some people will see while others will not depending on one’s user rights.
    Additional comments from research management training sessions:
    Master File
    Issue
    Concept Note
    Relation on supplier should show Partner group only
    Concept Note/Proposal
    Internal Date should be earlier than Donor date; Status date in Proposal but not in Concept Note MF
    Agreement
    Project Leader defaults to User – should not
    Agreement
    Payment type just under relation – is this ok; Invoice rule is ‘challenging’ (Stella is following-up)
    CRA
    New CRA codes – still discussing so at the moment new are manual input
    CRA
    Check CRA Types – Linda’s list vs. attribute values (lab users; fellows)
    Agreements / CRA
    None in training set-up (could you add a couple please) so couldn’t check workflow

    (view changes)
    12:01 am

Tuesday, October 13

  1. page OCS news edited This page lists of summarizes news about OCS - including (upcoming) updates in the Week Ahead email…
    This page lists of summarizes news about OCS - including (upcoming) updates in the Week Ahead email from 24 April onwards, and monthly updates by Misja Brandenburg (Chief Financial Officer from 14 April onwards)
    OCS - LIVE!!!!!!
    OCS update: we're live (29 September 2015)
    OCS update: Procurement and Stores modules are now LIVE (22 September 2015)
    (view changes)
    11:39 pm

Saturday, October 10

  1. page OCS news edited ... See fuller messages below too... The week ahead emails 09 October 2015 • OCS Go Live with …
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    See fuller messages below too...
    The week ahead emails
    09 October 2015
    • OCS Go Live with Finance scheduled for Next week
    • Finance training scheduled for next week
    Find out more about these OCS modules at: http://ilri-ocs.wikispaces.com/OCS_Modules
    Find out more about planned OCS activities at: http://ilri-ocs.wikispaces.com/Timeline
    Send your questions to: askILRIOCS@cgiar.org

    02 October 2015
    The financial data of September are being migrated onto Agresso (the OCS platform). Once this is completed the blackout period will be running to ensure the system is stable enough and the week after ILRI finance should be using Agresso for financial transactions.
    (view changes)
    2:35 am

Thursday, October 8

  1. page OCS news edited This page lists of summarizes news about OCS - including (upcoming) updates in the Week Ahead email…
    This page lists of summarizes news about OCS - including (upcoming) updates in the Week Ahead email from 24 April onwards, and monthly updates by Misja Brandenburg (Chief Financial Officer from 14 April onwards)
    OCS update: we're live (29 September 2015)
    OCS update: Procurement and Stores modules are now LIVE (22 September 2015)
    Stores closed next week - OCS update (16 September 2015)
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    The week ahead emails
    02 October 2015
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    financial transactions.
    Various training courses are taking place next week: travel module, fixed assets, budgeting, research management. Most of these courses are taking place in Addis Ababa.
    In the course of this week stores should begin issuing out stock items.
    ...
    at: http://ilri-ocs.wikispaces.com/OCS_Modules
    Find out more about planned OCS activities at: http://ilri-ocs.wikispaces.com/Timeline
    Send your questions to: Servicedesk@CIARG.org
    (view changes)
    8:17 am
  2. page Frequently Asked Questions edited ... 4. Show us the type of reports OCS will generate and how will we view them? For the RM module…
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    4. Show us the type of reports OCS will generate and how will we view them?
    For the RM module, at the moment, various financial and non-financial reports can be generated or viewed depending on the user rights for a specific user.
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    E.g. Technical reports
    Yes,
    reportsYes, the system
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    region, etc.
    Donor reporting templates will be available in the document archive of OCS but currently there is no option for pre-populating the reports with information from the system; due to the variation in donor reporting templates and the complexity of text to enter which requires the intelligence of a human scientist brain.

    6. Is it possible to charge ones time spent on developing Concept Notes and Proposals to the Code created when filling in timesheets?
    Not at the moment. Currently, one can charge 40 hours a week only to the existing agreements. Anything else falls under ‘no charge time’.
    (view changes)
    7:48 am

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